Human Resources Functions

  • Employee Database
  • Leave Management
  • Manage an unlimited number of leave types for employees, including, annual leave, sick time, casual leave, religious leave and more.
  • TIME & ATTENDANCE INTEGRATION
    • Manage time in & out for all employees and automate salary calculation for employees with a seam less integration of Gnex HRMS with your Time & Attendance System.
  • COMPENSATION & BENEFITS MANAGEMENT WITH RETROSPECTIVE CAPABILITY
    • Ability to manage compensation and benefits with ability to manage back dated increments and changes of compensation and benefits of employees. Retrospective Appraisals and more...
  • PASSWORD PROTECTED PDF SECURED PAYSLIPS
    • Send Password Protected PDF Pay slips through Email, NO SPECIAL SETUP NEEDED
  • ASSET MANAGEMENT
    • Keep record of assets allocated like Laptops, Vehicles, Mobile phones etc. and also keep track of returns and transfers of such company assets.
  • CALENDAR MANAGEMENT
    • Define the company calendar with number of week days, holidays and off days. Leaves would be managed as per the defined calendar.
  • ALLOWANCE MANAGEMENT
    • Flexible allowance eligibility parameters let you select from your own set of benefits the plans that are applicable to specific employees. You can create an unlimited number of allowance plans i.e. HRA, for employees, using multiple criteria like accrual and carryover rules, maximum carryover amounts for individual plans, and assign user-defined codes to each benefit.
  • DEDUCTION MANAGEMENT
    • Manage deductions in salary payments by easily defining criteria for elements like Loans & Advances, Fines, Unpaid Days, etc. You can be flexible with the deductions when it comes to postponing the deduction amount on a case-to-case basis.
  • EXPENSE MANAGEMENT
    • You can also choose which expenses related to Payroll would go under Staff expenses and which ones would be charged to the Company expenses.
  • RETENTION / PENSION SCHEME MANAGEMENT
    • Manage Retention / pension calculations for various countries automatically and accurately Portable to a multilingual platform Performance Management Powerful Reporting
  • DESIGNATION & HIERARCHY
    • Classification of employee information based on company locations, departments, sub-departments, cost centers and designations according to the organizational hierarchy.
  • EMPLOYEE POLICY SETUP
    • Set dynamic polic setup as per the law and company policies to calculate salary, leave allowances and end of service benefits. Ability to define policy on a group level i.e. on the basis of Department, Designation, Location, State. Also possible to define policy parameters for each individual employee giving you total flexibility in maintaining compliance with local law and manage exceptions without manual intervention
  • OVERTIME / COMPENSATORY LEAVE MANAGEMENT
    • Maintain different types of overtime i.e. Holiday overtime normal overtime Ability to define per hour rates and overtime policy at individual employee level or group level
  • Employee Document Repository
    • Scan and store all employee documents in the system Define own types of documents Accessible from one place, no restriction on the number of documents that can be stored Also accessible to employee via the Employee Self Service.
  • LETTER(s) GENERATION
    • Ability to generate letters, i.e. Salary Certificates, Bank Loan Letters, Appreciation Letters, warning Letters, on the fly, Issued Automatically - Through The System
  • POWERFUL REPORT BUILDER
    • Design Reports on the fly with our Report Designer Group Reports the way you want to Format your text, numbers, colors, headers, sorting and much more Add reports on the fly without the need to do any changes in the program
  • AUTOMATED REMINDER ALERTS ON EMAIL AND SMS
    • Send Email & SMS Alerts for Reminders of Expiry of Important Documents i.e. Passport, VISA, Labour Cards, etc. Set the number of days prior to expiry the alerts should be triggered as a 1st reminder, 2nds reminder, 3rd reminder
  • CROSS-PLATFORM INTEGRATION WITH FINANCE SYSTEMS
    • Maintain Ledger Codes for ERP Integration and Automated Posting Cost Center Financial Reporting Cost Center Split Ratio for Employees, divide the cost of employees in more than 1 cost center or accurate financial reporting

Technical Specification

  • Frontend Versions
    • HRMS Solution can be implemented in the following scenarios:
  • Cloud Version
    • runs on the CLOUD as a normal website. Database is hosted at Our Secure Data Centers, no Data resides on your premises, no need to install or maintain costly infrastructure (Database Servers, Web Servers)
  • Database Server
    • Microsoft SQL Server 2008 R2 or higher (Works with express editions also no additional licenses needed)
  • Web Server
    • Microsoft Internet Information Services 6.0 or higher
  • Cross Platform Integration capabilities
    • HRMS can seamlessly integrate with the following platforms. We understand your each deployment is unique in its requirements and dependencies, we can integrate our solutions with just about any standard or legacy platform available today, please feel free to contact us to understand how best we can integrate our solution to ensure a better data flow.